Holds Counts, Volunteers and Visitors

I have sent an e-mail to everyone about the holds counts. There is a spreadsheet on the blog now to track how many holds we process as well as how many holds we pull for the paging list.

Please use this daily.

The spreadsheet will also have a place for volunteer information. We must now keep track of the volunteers we have each day as well as the total daily hours for all volunteers. If you can keep track of this part for me Miranda.

Lastly, we can now put the p count number on the spreadsheet.(Tim and Nina)

This will make it easier on me to plug in all of the monthly stats.

Thanks

Patrick

OCE log

I have updated the OCE problem log for 2009. Please log any and all problems since Regina Stimmer wants a record. There is a link for the log on this blog.

One more thing, the repair man said if the scanner has to be unplugged to reset, please unplug from black box on the floor.

Thanks
Renee

Holds Shelf

Remember to continue shifting books as you put them onto the holdshelf. Tim has noticed that some of the shelves are packed in like sardines, while the shelf right below it only has 8 or 10 books on it and plenty of room to shift. Try to keep an eye on the volunteers as well, because some of this may be due to them not knowing.

A few things

Hi everyone!

A few notes:

*Ja'Naye has made some very nice placards to be used for our designated parking spaces. Please join me in thanking her. A reminder that if our spaces are full and there are no spaces in our lot that Mark Twain's lot is available through the summer.

*I would like to have our June staff meeting at 9:30 on Tuesday, the 30th. We'll keep it brief.

*Please let me know your deployment choices if you have not yet done so. It's still a while off, but we want to have everything ready to go when it happens.

Thanks again for all you do to make this such a fabulous place to work!
John

Sunday Schedule

The Sunday schedule is posted on the intranet. You can view this by going to HPLnet from the blog and clicking on Sunday work Information then schedule.

Everyone here is scheduled to be in the Sunday schedule rotation.

Tickets for Gymboree on Tuesday, June 23

Important: There is a limit of 30 children. They must be between the ages of 0 - 4 years. If a patron has a child who appears older, please politely inform them of the age limit. The tickets are in the drawer; we will give them out only on the morning of the program.

Thanks!
CR

New ILL Log

Hi!

Erik has devised a new ILL Log to replace the Access database for new ILLs. It is a Google Docs spreadsheet. The link is on the reference list here on the good ol' blog. It is accessible from any work station. As old item come in, please continue to use the old database, but please enter new items on the spreadsheet.

From IT

All,

IT has given us these instructions to prevent the public computer server from crashing and to keep it going when it does.

*Do not use the "add/edit" function on the reservation screen.
*When the reservation server does crash, do not reboot the server in the back. Instead, please call the IT Help Desk or the after hours number and have them release it.

Thanks!
John

Meeting Rooms in August

All,

For the time being, please do not take any meeting room reservations for August. Although we don't have a firm date for closing just yet, I think it's wise not to take any reservations.

Thanks,
John

ILL Receipt Form

I have saved the template to both desktops at the reference desk.

Runescape

Hey all, this week is the week of the multi-library system Runescape hunt. The list of items are at the ref desk next to the Teen SRP calendars. Thanks.

Tickets for Tuesday's Program

For Reference Staff:

The tickets for tomorrow's performer, Texas Snakes, are in the "driver's side" drawer of the reference desk. PLEASE do not give out any tickets until tomorrow morning. Give each patron a double ticket. We will collect the part that says "Ticket" at the door tomorrow when they enter.

Thanks!
CR

ILL Procedure

Good Morning,

We are to immediately begin giving receipts whenever someone turns in an ILL.
We are going to either find a receipt book or make up one on the computers at the reference desk. The original will be given to the customer while we will make a copy for our own records.

The receipt must include the following:
1. Customer's name
2. ILL Transaction #
3. Item Title
4. Date of Return
5. Staff Member Signature

If they return it in the bookdrop then make up a receipt and keep it.

Patrick

Deposit Procedure

A few things about the deposit:

From now on, the money needs to be counted at closing. There is a form in the blue deposit notebook to record the amount of checks, bills and coins each separately. It will go faster if 2 people count it.

Everyone that does the deposit needs to sign the new deposit rules. Please see me about this. I will go over the deposit procedure and new forms with you.

Thanks
Renee

Scenic Painting Camp

Hello all. The Scenic Painting camp apps are in the same drawer that the volunteer apps are in. (Inside a folder). There are 12 spaces in the camp and it is for ages 10 - 18. Registration is required. There is also a waiting list inside the folder as well. If needed I created a spanish app if you think that it is needed for the customer. The camp has also moved to the week of July 20 - 24. Thank you everyone.

Adult Summer Programs

The calligraphy class for June 25 at 6 is canceled. I am waiting for a confirmation on a replacement. Will post it as soon as I know.

Our SRP for July is: July 6 - Dollar Origami
July 30 - Image Consultant

Sorry, my earlier post about Image Consultant being canceled was incorrect.

Thanks

Summer Volunteers

Hello,

The summer volunteer program is full until further notice. Please do not give out any new applications.

Thank you (:

Miranda